Virtual meetings are a staple of many mission-driven organizations when they are conducted correctly they can be extremely productive. As with any meeting, there are some key factors to consider to make it effective.

It’s essential to establish expectations and a good manners but it’s also crucial to keep the conversation going. If the conversation gets stagnant or becomes focused on one topic, it can be difficult for people who aren’t in attendance to be a part of the discussion and contribute their ideas. Agendas can assist the chair of the meeting to ensure that everyone gets their fair share and stops a few prominent speakers from dominating the conversation.

It’s also important to keep remote participants engaged by ensuring they view the primary content. This can include shared presentations and physical documents that are distributed or even content that was created during the meeting on whiteboards and flipcharts. Remote attendees can be completely engaged by offering a rich interaction experience. They can make contributions just as easily as in-person attendees.

Finally, to support this shift in meeting formats, it’s essential to have a digital platform that offers secure, centralised access to all meeting materials. A platform like BoardPro provides this feature, which helps to support the transition to a digital format for meetings. Directors can easily access important information by storing meeting notes and documents in a central archive.

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