Documents, photos, videos and presentations can gobble up lots of space on a tablet, computer or phone. This could slow down the system and make it difficult to work. A secure online storage solution can save these files in the cloud, which means they are accessible from any device and at any moment.

Keep digital records in a document secure online to safeguard them from fires or other catastrophes. It also helps reduce the amount of paper waste in offices. The ability to share documents using a Virtual Data Room with clients, partners and other interested parties can make the process more efficient and effective.

A Virtual document safe can be set up to include an index of files that replicates the structure of a logical document, regardless of the different types of files stored in it. For example, a report may contain tables in Word and Excel, as well as data from Excel and a PowerPoint presentation. With the indexing feature that is available, all of these elements can be organized into a single document.

Another advantage of an online document secure is that guests can agree to terms of access prior viewing the files. You can restrict guests to viewing only specific pages or files within the document, and revoke access after a specified time. Advanced options, such as dynamic watermarking are offered by some providers to discourage screenshots and other types of sharing information.

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