Governance Online meetings can be effective and fun ways to take decisions that impact the entire organisation. However, they’re not a replacement for face to face meetings. To make legally binding decisions, shareholders and governing board members must be physically present.

Virtual meetings should be conducted as close as possible to a face-to-face experience. Participants should be prepared for the meeting, study any materials that are in advance and be on time. They should also interact with one other as they would in the face-toface meeting.

The best way to do this is to set up an agenda for meetings that is distributed to all participants ahead of time and give a specific timeframe for each item on the agenda. This will ensure that discussions remain on track and prevents the meeting from running over its time. The presiding officer can also invite participants to send messages or raise their hands whenever they want to participate. This will enable them to share their thoughts without interrupting others and avoid feeling isolated from the rest of the group.

The officer in charge of the meeting should encourage the use of the mute button. This will minimize background noises such as children crying, dogs barking, or doorbells ringing. They should also make sure to check in regularly with the attendees to ensure that they’re able to participate. They should also be sure to make sure that the minutes are recorded and that any significant actions or decisions taken during the meeting are recorded.

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