A virtual data room is a safe method to share sensitive information with multiple people online. They let you determine who has access to what in a safe environment. They also have auditing tools that make it easy to monitor who has access to which files. They also offer advanced measures https://www.datarooms.blog/why-virtual-data-rooms-are-better-than-physical-ones of security like encryption, two factor authentication and watermarks to discourage the sharing of files without authorization and leaks of information.

Many companies use cloud storage tools and online file sharing services for their data-sharing requirements, but they lack the fine-grained permission settings including auditing and watermarking features that data rooms provide. When you are trying to raise capital to close a deal or sell your business, you’d prefer not to allow sensitive information to fall into the wrong hands.

The top VDR providers provide a suite reports that let administrators easily track user activity and who viewed what and when. This can be crucial when you’re working with a third party to ensure the confidentiality of your data is protected and protected, especially after the room has been closed.

The best VDR providers also allow you to specify if each document can be viewed, printed or downloaded from the website. This is beneficial when working with buyers with strict requirements for data. They also allow dynamic watermarks for viewed or printed pages to further safeguard against data leaks and unauthorized file sharing.