The online board portal can be a powerful tool to improve efficiency and governance. However, selecting the best solution isn’t an easy task because each company has unique needs and budget limitations. If you’re thinking about purchasing an online board portal, security and efficiency are the two primary areas you must consider. In your conversations with potential vendors, you should ask the following key questions to determine if they can meet your requirements.
Security
The core goal of portals is to secure sensitive data from unauthorized access. It is crucial that the portal is built on a solid framework that can support security features of a high-level that can be customized, like permission settings for the end user as well as unique encryption keys for each customer and two-factor authentication. third party penetration tests, managed and certified data centers, and security audits like SOC2.
Efficiency
Any board management system should simplify three key phases – the pre-meeting the meeting itself and the post-meeting part. The most effective board management solutions facilitate efficiency by allowing easy communication to engage high-contributing directors and continuously update the material prior to meetings, and cut days off the process of creating documents.
Pay attention to the ease of use during your demo of the software. You want your team to be able to use the portal easily, so choose a product that is user-friendly and easy to navigate, as well as document uploads and search. You can also test the service of the vendor’s customer support by calling their helpline and seeing how responsive they are.